Public contract (offer)
Revision as of 22.07.2025
Public Agreement (Offer) on the Conclusion of a Service Agreement for Participation in Educational Events
FOP Rozborskyi Yaroslav Vasylovych, EDRPOU code 2911512012, hereinafter referred to as the "ORGANIZER," offers any legally capable individual or legal entity, hereinafter referred to as the "PARTICIPANT," collectively referred to as the "PARTIES," to conclude this agreement under the terms specified herein. In accordance with Articles 633 and 641 of the Civil Code of Ukraine, this agreement is a public offer (public contract), and its terms are the same for all Participants. By accepting its terms (acceptance), the Participant agrees to fulfill them in good faith. Disagreement with the terms of this Agreement shall result in the Organizer's inability to provide services regarding the Participant's participation in the Conference. The Organizer publishes this Agreement regarding the following:
Definition of Terms :
Events – master classes, simulation trainings or practical skills trainings, workshops, seminars, professional (thematic) schools, scientific or scientific-practical conferences (including congresses, conventions, symposiums)
Event Website– a webpage on the Internet at https://uptodate6.oncohub.org, which is the primary source of information for Participants.
Event Email (e-mail) – admin@oncohub.org, the official email address of the Organizer.
Organizer – FOP Rozborskyi Yaroslav Vasylovych, EDRPOU code 2911512012.
Participant – an individual or legal entity who intends to participate in the conference.
Services for Participation in Events (Services) – The Organizer's provision of participation in the Event to the Participant under the terms and scope outlined on the Organizer's website.
Public Offer – the Organizer's proposal (posted on the Organizer's Website or Websites) addressed to an indefinite number of individuals and legal entities to conclude this Agreement under the specified terms.
Acceptance – the Participant's full, unconditional, and unreserved acceptance of the terms of the Public Offer and this Agreement. Acceptance is considered completed, the public offer accepted, and the Agreement concluded by the Parties from the moment of the Participant's registration via the Organizer's website and payment of the organizational fee as defined by this Agreement.
Organizational Fee – the amount paid by the Participant to the Organizer to cover expenses related to the organization and holding of the Event. The Organizational Fee does not include the Participant's travel or accommodation costs.
Subject of the Agreement
1.1. The Organizer undertakes to provide services for the Participant's participation in the Event in accordance with the Program published in the relevant section on the Organizer's website.
1.2. The Participant undertakes to accept the provided services and timely pay the Organizational Fee under the terms of this Agreement.
1.3. The Participant agrees to the public display, reproduction, and distribution of the abstracts submitted by them for publication.
Organizational Fee and Payment Procedure
2.1. The amount of the Organizational Fee is specified in the relevant section on the Event Website and is valid at the time of payment by the Participant.
2.2. The Participant shall pay the Organizational Fee under the terms of 100% prepayment.
2.3. Payment of the Organizational Fee shall be made by the Participant by transferring the respective amount to the Organizer's current account based on the invoice issued by the Organizer or via the WayForPay service.
Rights and Obligations of the Parties
4.1. The Organizer undertakes to:
4.1.1. Provide services qualitatively and in full.
4.1.2. Provide services by engaging qualified performers and in accordance with the Event Program.
4.1.3. Promptly inform the Participant about changes in the Event Program, additional services and options, as well as about the cost of services.
4.1.4. Provide the Participant with information and documents related to this Agreement, the result and process of service provision via telephone, mail, electronic communication, in person or orally.
4.1.5. Inform the Participant about any circumstances that prevent or may prevent the qualitative, timely or complete provision of services under this Agreement.
4.2. The Organizer has the right to:
4.2.1. Refuse to fulfill its obligations under this Agreement and provide services in case of improper performance by the Participant of its obligations under this Agreement. In particular (but not exclusively), the Organizer may unilaterally refuse to further provide services in the following cases:
– non-fulfillment by the Participant of its obligations under this Agreement, including in case of violation of payment terms specified in clause 2.2 of this Agreement;
– provision by the Participant of false information;
– provision by the Participant to the Organizer of materials that do not comply with moral and ethical standards (plagiarism, publication ethics, etc.);
– dissemination by the Participant of negative information about the Organizer that harms its business reputation;
– untimely provision by the Participant of documents, abstracts and information necessary for the provision of services, in particular the publication of the Participant's abstracts;
– violation by the Participant of the Organizer's internal regulations;
– violation by the Participant of moral and ethical standards during the provision of services by the Organizer;
– non-appearance of the Participant to receive the services provided for by this Agreement;
– refusal of the Participant to receive services.
4.3. The Participant undertakes to:
4.3.1. Timely pay the organizational fee in accordance with Section 3 of this Agreement.
4.3.2. Fulfill other lawful requirements of the Organizer necessary for the proper performance of this Agreement.
4.4. The Participant has the right to:
4.4.1. Receive services timely, qualitatively and in full in accordance with the terms of this Agreement.
4.4.2. Receive necessary and reliable information from the Organizer about the nature and scope of the services provided, as well as other information related to the organization and holding of the Event, including the publication of materials.
4.4.3. Receive additional information and materials about the services provided by the Organizer.
4.4.4. Submit proposals to the Organizer regarding the improvement of the process of organizing and holding the Event.
4.5. The Parties guarantee that the materials and access to electronic resources they receive in the course of performing this agreement will not be provided/transferred to any third parties, copied or otherwise reproduced.
4.6. Each Party undertakes to maintain confidentiality and not to provide third parties with the Conference materials, including but not limited to Presentations, links, etc. without the prior written consent of the other Party, except when such materials are public.
Liability of the Parties
5.1. For non-performance or improper performance of their obligations under this Agreement, the Parties shall be liable in accordance with the current legislation of Ukraine.
5.2. The Participant is fully responsible for the truthfulness, reliability and accuracy of the information provided to the Organizer, for the authenticity of the submitted documents and their content and compliance with the requirements of publication ethics, including to third parties, authorities or institutions. The Organizer is not responsible for the content, design of documents provided by the Participant.
5.3. The Organizer is not liable to the Participant for non-provision of services under this Agreement, if such occurs due to the fault of the Participant (failure to provide the necessary documents, etc.). The Organizer is not responsible for the actions of public authorities, local governments, third parties.
Dispute Resolution Procedure
6.1. In case of disputes arising in the performance of this Agreement by the Parties, the Parties shall take all measures to resolve them through negotiations. If it is impossible to settle them through negotiations, the interested Party shall apply to the court of appropriate jurisdiction in accordance with the current legislation of Ukraine.
Force Majeure Circumstances
7.1. The Parties shall be released from liability for partial or complete non-performance of obligations under this Agreement, if it occurred as a result of force majeure circumstances, such as: natural disasters, fires, floods, strikes, military actions or other circumstances, if they affected the performance of this Agreement by the Parties. Force majeure circumstances shall mean circumstances that arose during the term of this Agreement as a result of unforeseen and unavoidable events by the Parties.
7.2. The Party for whom conditions have arisen that make it impossible to fulfill its obligations under the Agreement due to force majeure circumstances shall notify the other Party in writing of the occurrence of these circumstances without any delay, no later than 10 (ten) days from the date of their occurrence. The notification shall contain data on the occurrence and nature of the circumstances and their possible consequences.
7.3. A proper proof of the existence of force majeure circumstances is a certificate from the Chamber of Commerce and Industry of Ukraine.
7.4. In case of force majeure circumstances, the Organizer shall make every effort to provide services in full in a timely manner. At the same time, it is released from the obligation to return the funds received from the Participant in case of impossibility to provide services, or significant changes in their quantitative and qualitative characteristics.
Personal Data and Intellectual Property Rights
8.1. By accepting this Agreement, the Participant consents to the collection, processing and storage of his/her personal data, which were communicated to the Organizer through the electronic form from the Event Website or in any other way, in the manner prescribed by the Law of Ukraine "On Personal Data Protection", and also grants the right to include his/her personal data in the unified electronic database of conference participants. In the future, these data may be used by the Organizer to inform registered Participants about the progress of preparation for the conference, changes in its holding, etc. by e-mail and/or other means of communication, including telephone calls.
8.2. The Parties undertake, in accordance with the requirements of the current legislation in the field of personal data protection, to ensure proper protection of personal data from unlawful processing, as well as from unauthorized access to them, including taking the necessary measures to prevent the disclosure of personal data by employees and/or other authorized persons of the Parties, who were entrusted with such personal data or who became aware of them in connection with the performance of obligations under this Agreement.
8.3. The Participant agrees that the Organizer is not responsible for any processing, failure to ensure the access regime and protection of the Participant's personal data by third parties, including the Organizer's employees, if the provision of access to such personal data (or other action that created the possibility of further unauthorized processing by third parties) was committed by the Organizer or another person with the permission of the Participant outside the performance of obligations under this Agreement for personal purposes or other purposes not related to the performance of obligations under this Agreement, using the technical means or other materials/equipment of the Contractor.
8.4. Taking into account the provisions of this Agreement, the Civil Code of Ukraine, the Laws of Ukraine "On Copyright and Related Rights", "On Information", the Parties agreed that: – all materials that will be used for the purpose of performing this Agreement are protected by copyright, – all and any exclusive property rights, including those specified in Article 424 of the Civil Code of Ukraine, to the objects of intellectual property (copyright) from the moment of creation of such objects in full belong to their authors.
8.5. The Participant has the right to use the materials exclusively for the purposes of performing this Agreement. At the same time, the property rights of intellectual property to the materials remain with their authors. Nothing in this Agreement shall be construed as a transfer of any intellectual property rights to information materials and/or permission to use such materials for purposes other than those defined by the Agreement, including – their transfer to third parties.
Term of the Agreement
9.1. The Agreement enters into force from the moment of Acceptance by the Participant and is valid until the Parties fully fulfill their obligations.
The obligations under this Agreement are considered fulfilled by the Participant from the moment of full payment of the Organizational Fee.
9.2. The Organizer has the right to unilaterally terminate this Agreement and stop providing services in the cases provided for in clause 4.2.1 of this Agreement. In case of termination of the Agreement under the circumstances specified in clause 4.2.1. of this Agreement, the payments made by the Participant under this Agreement shall not be refunded.
9.3. This Agreement may be terminated prematurely by mutual agreement of the Parties or by decision of the Commercial Court.
Final Provisions
10.1. The Organizers do not edit the information about the Participant – name, surname, position and place of work specified during registration.
10.2. This agreement is governed by the current legislation of Ukraine, regardless of where the participant receiving the service is located.
10.3. All disagreements and disputes that may arise between the Parties in connection with the performance of this Agreement shall be resolved through negotiations.
10.4. The Participant confirms that before concluding (joining) this Agreement, he/she has familiarized himself/herself with all its terms, and consciously without any coercion concluded this Agreement.
10.5. After joining the terms of this Agreement, all previous negotiations and correspondence of the Parties, which in any way relate to this Agreement, lose their legal force, but may be taken into account when interpreting the terms of this Agreement.
10.6. All legal relations arising in connection with the performance of this Agreement and not regulated by it are governed by the norms of the current legislation of Ukraine.
10.7. The effect of this Agreement (and even if the Participant has accepted the Agreement in accordance with the terms of this Agreement) does not apply to cases of conclusion of a separate bilateral written agreement between the Organizer and the Participant and payment by the Participant for the services of the Organizer in accordance with the separate written agreement concluded with him.
10.8. The Parties confirm that if any term of this Agreement becomes or is declared invalid due to non-compliance with the law, such term shall not entail the invalidity of any other provision of this Agreement or this Agreement as a whole. In such case, the Parties shall take measures as soon as possible to amend the Agreement to the extent necessary to replace the invalid provision, so that in the amended form it is legal and in essence preserves the original intentions of the Parties.